Position Profile and Employment Information

Company Profile

Kingdom House Christian Centre is a place where relationships are valued and people are important. We are a non-profit charitable organization that provides programs & services for all ages and stages in our multicultural physical & digital community.

Position Description

The Executive Assistant will provide high-level administrative and personal support to the Lead Pastors.

Critical Success Factors:

• Aligned with the vision of Transforming Lives, Fulfilling Destinies. 
• Champions in transforming the organization to serve the Church, local community, and beyond.
• Growing Personal Relationship with Jesus Christ.
• Spiritual Maturity and Emotional Intelligence.

Over-Arching Expectations:

• Manage the Lead Pastor’s calendars, including scheduling meetings, appointments, and travel.
• Act as a gatekeeper, filtering communications, prioritizing urgent requests, and managing correspondence.
• Prepare and organize materials for meetings, including agendas, briefing documents, and reports.
• Draft and proofread emails, presentations, and internal communications.
• Coordinate follow-up on action items from meetings.
• Attend meetings to take detailed minutes, track follow-up tasks, and ensure execution of key decisions.
• Assist with key projects, including research, data analysis, and preparing reports for presentations.
• Coordinate with cross-functional teams to facilitate the smooth execution of high-priority initiatives and ministries.
• Arrange travel plans, including flights, accommodations, and transportation.
• Handle last-minute changes, resolving issues with logistics or scheduling as needed.
• Plan and organize meetings, including venue selection, catering, technology setup, and materials distribution.
• Assist with coordinating events, personal scheduling, errands, and appointments as requested by the Pastors.
  
• Maintain professionalism in all interactions by handling sensitive information with utmost confidentiality.

Core Competencies:

• The ability to create strong relationships and manage difficult situations calmly and effectively.
• Demonstrates a high level of trustworthiness and ethical behaviour, fostering an environment of ethics and accountability.
• The ability to understand, connect, and influence others, building trust and credibility.
• Demonstrated ability to “connect the dots” and lead a team to achieve success, thinking broadly and making sound decisions.
• The ability to achieve set goals within established timelines, having accountability/ownership for actions that get results.
  
• Demonstrates exceptional verbal and written communication skills, effectively and professionally fostering clarity, trust, and collaboration across diverse the Organization.
• Skilled at assessing and prioritizing tasks in a high-demand environment to ensure critical needs are met promptly.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. 
• Excellent organizational and time-management skills with the ability to prioritize tasks.
• Strong proficiency in Google Suite, and MS Office Suite (Word, Excel, PowerPoint, Outlook), and with virtual communication tools (e.g., Zoom, Teams).
• Exceptional written and verbal communication skills.
• Discretion and integrity in managing confidential information.
  
• Ability to adapt to changing priorities in a fast-paced environment.
• Church Ministry experience is an asset.

Reporting Relationships:

The Executive Assistant will report directly to the Lead Pastors.

Application Details

Please take a moment to complete the entire dynamic application. The application takes approximately 5 minutes to complete. As you complete the required details the application will display the next series of required sections. The Submit Application button will become available after all your details are complete.