Position Profile / Employment Information

Company Profile

Kingdom House Christian Centre is a place where relationships are valued and people are important. We are a non-profit charitable organization that provides programs & services for all ages and stages in our multicultural physical & digital community.

Purpose

The Office Coordinator is responsible for ensuring seamless office operations, acting as the central point for various tasks, including mailing, supplies, events, and communication.

Critical Success Factors

• Aligned with the vision of Transforming Lives, Fulfilling Destinies.

• Champions in transforming the organization to serve the Church, local community, and beyond.

• Growing Personal Relationship with Jesus Christ.

Over Arching Expectations

• Triage individuals entering the building, ensuring a positive customer experience (CX).

• Efficiently manage the church phone system, handling calls respectfully and appropriately.

• Serve as the primary contact for mailing, shipping, supplies, equipment, bills, and errands.

• Distribute organizational correspondence as required.

• Manage office and church supply levels.

• Manage gift orders efficiently.

• Point of contact for coordinating and overseeing events.

• Process and maintain all church records, including baptisms, weddings, funerals, dedications, etc.

• Responsible for creating PowerPoint slides and presentations.

• Schedule and lead meetings, creating agendas and presentations.

• Schedule and chair meetings with the core team and office staff as needed.

• All other duties as required.

Core Competencies

• The ability to create strong relationships and manage difficult situations calmly and effectively.

• Demonstrates a high level of trustworthiness and ethical behaviour, fostering an environment of ethics and accountability.

• The ability to understand, connect and influence others, building trust and credibility.

• Demonstrated ability to “connect the dots” and lead a team to achieve success, thinking broadly and making sound decisions.

• The ability to achieve set goals within established timelines having accountability/ownership for actions that get results.

Qualifications

• Secondary School Diploma or equivalent.

• 1+ years of administrative experience.

• Proficient in Microsoft Office 365 Suite and Google Workspace.

• Excellent written and verbal communication.

• Excellent organization, multi-tasking, and presentation skills.

• Exceptional attention to detail.

• Familiarity with basic legal requirements as they pertain to a registered charity.

• Familiarity working with confidential information.

Reporting Relationships

The Office Coordinator reports to the Office Manager.

Application Details

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